At Red Recruitment we are dedicated to protecting your privacy.
This policy explains why we collect personal information about you, how we use it and how we keep it safe.
We will update this policy from time to time so do check back for updates.
If you have any questions or concerns regarding this policy or our data practices, please email email@example.com or give us a call on +44 (0) 7378 338 171.
This website is not intended for children and we do not knowingly collect data relating to children.
This version was last updated on 25/05/18.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
The data we collect about you
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you, which we have grouped together as follows:
- Contact data including name, email address, address and phone number
- Device and browser data, such as IP address, information about your device and browser settings;
- Marketing and communications data includes your preferences in receiving marketing from us and our third parties and your communication preferences;
- Employment and educational history data, such as CVs and job titles, qualifications and authorisations.
Where you have registered with us and/or we have put you forward for a role, we may also collect, use, store and transfer the following categories of your personal data:
- References where you have provided us with referees’ contact details;
- Eligibility to work data such as passport and visa checks;
- Your preferences such as preferred hours, location, salary etc;
- Role data about roles in which you have been placed.
If you fail to provide personal data
Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a service you have with us but we will notify you if this is the case at the time.
How is your personal data collected?
We may collect data about you when you register with us, visit our website, or when we communicate by email, SMS, phone or in person.
We use different methods to collect data from and about you from third parties:
- jobs boards, such as LinkedIn and Reed;
- social media platforms, such as LinkedIn;
- where you have provided us with referees’ contact details, we may obtain references from those referees;
- where we have put you forward for a role, we may also receive feedback about you from the hirer.
How we use your personal data
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
- Where we need to perform the contract we are about to enter into or have entered into with you.
- Where we need to comply with a legal or regulatory obligation.
- Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
- Where you have consented to our doing so.
In certain circumstances we are required to process certain categories of personal data in order to comply with our legal obligations under relevant legislation, including the Conduct of Employment Agencies and Employment Businesses Regulations 2003 and other relevant tax, social security or other legislation. You are not under any obligation to provide us with your personal data, but if you do not we may be unable to meet our legal obligations and so may not be able to provide you with work-finding or recruitment services.
We also need to process certain categories of your personal data in order to enter into an agreement with you and to comply with our obligations under that agreement.
Where no contractual or legal obligation exists, we may still need to process your personal data in order to pursue our legitimate business interests. Our business involves providing work-finding and recruitment and related services and so we may need to process your personal data in order to pursue our legitimate interests in achieving this. We may also need to retain personal data in case we need to establish or defend a legal claim. We will balance our legitimate interests against your rights and freedoms and your legitimate interests and expectations.
If you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.
|Document / Personal Data||Why we need it||Our lawful ground for processing it|
|Name, address, DOB||To verify your identity and CV or employment history, qualifications and authorisations||Legal obligation (if applicable). Contractual obligation (if applicable). Legitimate interests.|
|Contact details||To communicate with you and notify you about suitable roles and other important information||Legal obligation (if applicable). Contractual obligation (if applicable). Legitimate interests.|
|Role requirements||To find you the right candidate, role or assignment||Legal obligation (if applicable). Contractual obligation (if applicable). Legitimate interests.|
|CV, employment history, qualifications, authorisations||To check your suitability for a role or assignment||Legal obligation (if applicable). Contractual obligation (if applicable). Legitimate interests.|
|ID and immigration checks||To verify your identity and right to work||Legal obligation (if applicable). Contractual obligation (if applicable). Legitimate interests.|
|Confirmation that you are willing to work in a particular role||To find you the right role or assignment||Legal obligation (if applicable). Legitimate interests.|
|Interview details||To set up interviews with hirers||Contractual obligation (if applicable). Legitimate interests.|
|Notes, assessments, comments, feedback from interview.||To find you the right role or assignment||Contractual obligation (if applicable). Legitimate interests.|
|Emails and correspondence with you and with potential hirers and intermediaries||To find you the right role or assignment||Contractual obligation (if applicable). Legitimate interests.|
|References (collected from third parties)||To verify your experience and suitability for a particular role or assignment||Legal obligation (if applicable). Contractual obligation (if applicable). Legitimate interests.|
|Details of placement/assignment and hirer||To keep records of placements made or assignments arranged by us||Legal obligation (if applicable). Contractual obligation (if applicable). Legitimate interests.|
|Candidate/work-finding Agreement||To set out the basis of the relationship between you and us||Legal obligation (if applicable). Legitimate interests.|
|IP address, browser and device data||To deliver relevant website content and administer our website||Legitimate interests.|
We would like to use your contact details to contact you about news and information which we think may be of interest to you. However, we will not contact you with marketing material unless you consent to our doing so.
You may also receive marketing communications from us if you have previously requested information or services from us and you did not opt out of receiving marketing communications from us at the time.
You have the right to unsubscribe at any time, by clicking the link which appears in the footer of marketing emails.
We may use your personal data to end you automated job alerts with information about roles that may be of interest to you if you have asked us to do so.
You have the right to unsubscribe to automated job alerts at any time, by clicking on the link which appears in the email footer.
We will get your express opt-in consent before we share your personal data with third parties for marketing purposes.
Change of purpose
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
Disclosures of your personal data
We may have to share your personal data with the parties set out below for the purposes set out in the table above.
Your personal information will be processed by our staff and our subcontractors (including IT providers) and will be provided to appropriate third parties such as potential hirers and intermediaries in order to provide you with work-finding services. Please let us know if you do not want your personal information to be disclosed to a particular third party or category of third parties.
We may also share your personal details with your previous or current employers or other third parties identified by you to us as potential referees.
We may be required by law to share certain categories of your personal data with other government agencies.
We may also need to share your data with our professional advisers, such as lawyers and accountants.
We will not share your personal data with any other organisation unless it is necessary and in connection with providing our work-finding and recruitment services.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties on a ‘need to know’ basis. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We will only transfer personal data to a third party if they agree to comply with those procedures and policies, or put in place adequate measures prior to receiving it. Maintaining data security means guaranteeing the confidentiality, integrity and availability (for authorised purposes) of the personal data.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
For how long will you use or retain my personal data?
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
By law we have to keep certain information about candidates for between one and seven years. Where we have entered into a contract with you, we may also need to retain data for up to seven years in order to ensure that we can meet our contractual obligations to you.
As a general rule, if you have been placed by us, we will not retain data of your data for more than seven years from the date of registration or the date of last placement (whichever is later) unless we have continued to have meaningful contact with you over the preceding two years.
If you have not been placed by us, we will not keep your data for more than two years from the date of registration or the date when we last had meaningful contact with you (whichever is later).
In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.
Your legal rights
Under certain circumstances, you have rights under data protection laws in relation to your personal data. These include the right to:
- request access to personal data we hold about you;
- object to the processing of your personal data;
- ask to have inaccurate data held about you removed or restricted;
- ask to have inaccurate data held about you corrected;
- if processing of your personal data is based only on consent, to withdraw that consent;
- request that your personal data is shared with a third party in a commonly used, machine readable format.
If you wish to exercise any of the rights set out above, please contact us at firstname.lastname@example.org or give us a call on +44 (0) 7378 338 171.